Q: How do I get organized?

1. Organizing E-mail With Folders
Remember when managing your e-mail was simple? You only received a few messages each day so you could just delete the ones you didn't want and drag the rest into one "Save" folder. But times have changed - now you may be getting dozens of e-mail messages daily from friends, family, co-workers, online subscriptions, and, unfortunately, spammers. The solution is to create new folders to save e-mail messages in an organized way.

Outlook Express Users
Creating a New E-mail Folder in Outlook Express
With Outlook Express open, click on your Inbox.
Click on "File" in the menu bar. Select "Folder" and then "New" from the drop-down menu.
In the Create Folder window, type in a name for your folder. If you want to clean up your Inbox by removing old messages, you could name it "Old E-mail."
Click and highlight the name of the folder in which you want to create your new folder. To make a new top-level folder (a folder outside your Inbox, Outbox, etc.), click on "Local Folders."
Click the "OK" button to close the Create Folder window.
Manually Sorting Old E-mail into Folders in Outlook Express
With Outlook Express open, click on your Inbox.
Click on the message you want to move, and then drag it onto the folder where you want it to be stored. To move multiple messages at one time, press and hold the Control (CTRL) key while you click on each message. Then click and drag them to the folder.
Thunderbird Users

Creating a New E-mail Folder in Thunderbird for the Macintosh and PC
With Thunderbird open, click on your Inbox.
Click on "File" in the menu bar. Select "New" and then "New Folder" from the drop-down menu.
In the Create Folder window, type in a name for your folder. If you want to clean up your Inbox by removing old messages, you could name it "Old E-mail."
Click in the "Create as a subfolder of:" field and select the name of the folder into which you want to create your new folder. To make a new top-level folder (a folder outside your Inbox, Outbox, etc.), click on "Local Folders."
Click the "OK" button to close the Create Folder window.
Manually Sorting Old E-mail into Folders in Thunderbird for the Macintosh and PC
With Outlook Express open, click on your Inbox.
Click on the message you want to move, and then drag it onto the folder where you want it to be stored. To move multiple messages at one time, press and hold the Control (CTRL) key on a PC and the Command key on a Macintosh while you click on each message. Then click and drag them to the folder.

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2. Auto Folder Delivery:
I don't suggest doing this because most people won't check every folder every day. Using it for one or two rules may work:
Create message rules that will automatically sort e-mail into these folders. Here's how to do it:

Outlook Express Users
Sorting New E-mail into Folders Using Rules in Outlook Express
Click "Tools" in the menu bar. Then select "Message Rules" and "Mail."
Check the conditions by which you wish to sort your messages.
Check the "Move it to the specified folder" action.
Click the "contains specific words," "contains people," or the "specified account" link in the "Rule Description" box.
Type in the name, words, or e-mail address you are using to sort e-mail and then click the "Add" button. Click "OK."
Click the "Move it to the specified folder" link.
Select the folder into which you want to sort messages. (You can create a new folder by clicking the "New Folder" button.) Click "OK."
Enter the name of the rule and then click "OK."
Click the "New" button in the "Message Rules" window to create more rules; otherwise click the "OK" button.

Thunderbird Users
Sorting New E-mail into Folders Using Rules in Thunderbird for the Macintosh and PC
Click "Tools" in the menu bar. Then select "Message Filters."
When the "Message Filters" window opens, click on the "New..." button.
When the next window opens, type the name of your rule in the "Filter name:" field.
Click on the radio button either next to "Match all of the following" or "Match any of the following."
Choose the parameters of the filter by clicking the button of the name of the e-mail header field like "Subject," "From," etc. and then click the button "contains," "doesn't contain," "is," "isn't," etc. You can also add or subtract parameters using the "More" and "Fewer" buttons.
Click the check box next to "Move to folder:" and then click on the button next to it to pick the "Old E-mail" folder you just created. Click "OK."
Close the "Message Filters" window.

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3. Shorcut Keys:
I use a tiny little program that sits on my computer is easy to use and free. (It's called memokeys 2 light edition)
There is a memokeys 2 lite edition 2.3 out there for free download...
http://www.pcworld.com/downloads/file_description/0,fid,23152,tfg,tfg,00.asp
Or find something else on the net you like better to free download.
Then you just open it, pick two keys on your keyboard and what you want to appear when you hit them later. It is that easy to put a long piece of code onto an edit page, or even a whole letter on to an email response.
You never have to type out the same stuff over and over again!


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